Assistant Project Manager

Role Description

This is a full-time on-site role for an Assistant Project Manager, San Diego. The Assistant Project Manager will assist in overseeing project tasks, maintaining schedules, coordinating logistics, and ensuring compliance with project requirements. Day-to-day responsibilities include validation of applicable codes, guidelines and regulatory requirements (OSHPD & CDPH) to obtain project approvals. Gather input at the user level to support planning efforts. Facilitation and coordination of information to outside consultants or client staff to assist key decision factors to advance project development. Responsibilities also include expediting project activities, managing logistics, and supporting project management tasks to ensure successful project delivery. The Assistant Project Manager may also be assigned overall responsibility for a smaller project where appropriate.

Key Responsibilities

• Project documentation : Maintain and distribute accurate project documentation, including project plans, status reports, and meeting minutes.
• Contract administration : Support in reviewing, negotiating, and administering purchase orders / contracts with vendors and suppliers for the client through their selected project management platform
• Assist with drawing plan set submissions to Authority Having Jurisdictions on behalf of the client, design team, or developer. Track plan approval status and distribute plan check comments and / or approvals to the team.
• FF&E (Furniture, Fixtures, & Equipment) Coordination - inclusive of Tracking procurement, delivery, and installation activities, Loading dock coordination between FF&E vendors and project team, Vendor coordination in conjunction with stakeholders, Fit-up oversight, Equipment tracking for progress, missing pieces, punch, etc., and Creating, updating & maintaining list for outstanding tasks / items per room.
• Coordination w / Clinical Technologies and IT for testing, Cx, and network needs of installed equipment.
• Team support : Provide support to the project team by coordinating meetings, preparing presentations, taking and distributing meeting minutes when appropriate, actively follow up and close out action items.
• Stakeholder management : Engage with clients, consultants, and contractors to ensure effective communication and collaboration throughout the project lifecycle.
• Financial management : Monitor project financial performance, track expenses, and maintain accurate project budget records. Review pay applications and invoices.
• Risk assessment : Identify potential risks and develop mitigation strategies to ensure project success.

Required qualifications

Preferred qualifications

Seniority level

Employment type

Job function

Industries

Location : Carlsbad, CA

Salary : $65,000.00-$100,000.00

Posted : 4 weeks ago

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